Leading your agile team through the storm

 

All Agile methods are predicated on strong teamwork. This is not an Agile invention, of course; bringing diverse skills and viewpoints to bear may indeed increase aggregate performance. From an Agile standpoint, teams are also useful because human beings make mistakes. In fact, one fundamental belief of Agile is that collaboration in self-organizing teams mitigates the risk of employing humans better than managing them. Thus, teams both increase the upside and mitigate the downside.

However, before a team actually starts acting like a team, they'll be "storming," which, in technology teams, may take months. That time is characterized by members mostly looking after their own interests, working on "their own" tasks, tiptoeing around others, experiencing unhealthy conflict, and occasionally disengaging. In this stage, their productivity is likely less than the sum of individual outputs. Graduating out of it is not guaranteed, and many teams get stuck in it.

To move out of Storming, teams need the benefit of good leadership, and it doesn't have to come solely from the designated leader (e.g., ScrumMaster or manager). If you're their PM, product owner, sponsor, even stakeholder, your actions may help or hinder their successful evolution. Allow me to share three strategies and my favorite techniques to help teams graduate from Storming.
 

Strategy 1: Plain old team building

At the very least, each team member needs to make the individual decision that they're willing to tie their fate with their colleagues. Several team building techniques help here, starting with the most basic human connector -- eating together. In an Agile setting, I also like the following:

 

  • Facilitate team meetings: Even collaborative, self-organizing teams might need help with their decision-making. Facilitation provides process and structure; it increases participation, clarity, and the value of communication.
  • Lead an Appreciations activity: At the start or end of retrospectives, people appreciate colleagues for impactful actions they took during the iteration. This five-minute exercise –- basically a public "thank you" -- helps teammates feel recognized and important.
  • Plan for quick wins: Organize the first few iterations around meaningful deliverables they are likely to produce successfully. That gives evidence of accomplishing goals together.
  • Get good at delivery: Since teams exist to deliver results, the easier and better delivery gets the more motivated members will be to stick together and succeed together.

 

Strategy 2: Manage the organization

Even though a team is self-contained, it doesn't operate in a vacuum -- there's an entire organization around it. The organization's bigger goals, narrow interests, history, culture, and management system may draw team members' allegiance and focus away from their team and shared objectives. If this happens, they'll never leave "storming" and their deliverables will suffer. Two techniques I like best here are:
 

  • Reach out proactively to stakeholders: Keep everyone in the loop and feeling their concerns and needs are taken seriously. Don't wait for anyone to get mad or feel ignored.
  • Stop the back-channels: Route every request through the backlog so no team member gets "shoulder-tapped" to do skunkworks or the bidding of certain stakeholders.

 

Strategy 3: Help everyone deal with the experience of change

The journey from Forming through Storming to Norming is an experience of change. A team working in an Agile way experiences another form of change through its "inspect and adapt" cycles. If they're also transitioning to Agile from some other method, that's a third change. Along the way, the team will not only experience reduced productivity; there will be chaos, self-doubt, coping, and other human responses. Help every member work their way through these at their own pace. Two brilliant models for people's response to perceived challenges are the Satir Change Model and the Responsibility Process.

 

The way I see it, growing a solid team is the prime responsibility of an Agile leader. The time of greatest need for the leader's support and service is during the team's storming. Common to all these strategies and techniques in an assumption of availability: leadership is not an activity you can schedule. You need to be around for your team's successful evolution.

 

LEARN AGILE LEADERSHIP FROM ME -- IN PERSON

If you're a ScrumMaster, team lead, or functional/team manager, come learn the soft skills of Agile servant leadership at "Grow A Solid Agile Team."

Register for the next workshop in Copenhagen, BestBrains Academy (April 24-25, 2017).

You'll learn to:

  • Support your Agile team all the way from Forming to Performing (every stage requires different actions and strategies from you).
  • Build up your confidence and skills as a servant leader (all the more so if your organization doesn't entirely understand servant leadership).
  • Put team autonomy, empowerment, and self-organization in your context.
  • Develop ways to share your expectations, needs, and experience without being seen as interfering or micromanaging.
  • Get through to even the most resistant people without being "touchy-feely".
  • Discover how to coach both individuals and teams, and practice that in a safe environment.
  • Lead useful, collaborative meetings (even if you can't be a neutral facilitator).

 

For information and registration see http://www.GrowASolidAgileTeam.info or https://www.academy.bestbrains.dk/kurser/2017/24/25/april/grow-a-solid-agile-team

 
 

Gil Broza

Agile Development Mentor, Coach, and Author.

Gil Broza helps software organizations build and lead engaged, solid, high-performance Agile development teams. He guides teams and their leaders in creating effective, humane, and responsible work environments so they truly delight their customers and make a positive impact. He is an “all-rounder”, working at all organizational levels and coaching people in both technical and leadership behaviours.

Gil's recently published book The Agile Mind-Set exposes how practitioners think about work to get amazing results. His previous book The Human Side of Agile is the definitive practical guide to leading Agile teams in the real world. He has been a regular contributor and coaching track chair for the Agile series of conferences, a sought-after speaker for other industry events and groups, and a host of numerous public webinars about Agility. For a taste of his approach click here.